The University's IT department faced several strategic challenges that required a comprehensive approach:

  • Scalable and manageable storage: University required at least 700 TB of cloud storage for the entire domain. The ability to flexibly manage limits was critical – for example, allocating a specific amount of storage (up to 30 GB) to each student or faculty member, as well as controlling the space on shared drives.

  • Software Budget Optimization: The institution was using a separate paid video conferencing service. They needed a solution that would eliminate unnecessary expenses and enable them to transition to a single subscription with built-in online meeting functionality.

  • Maintaining user friendliness: Any new solution had to be user-friendly and not complicate the work of thousands of students and teachers. It was important to maintain the high level of engagement and intuitive interface everyone had become accustomed to.

After analysing existing platforms, the decision was made to upgrade to a Google Workspace for Education Plus subscription. This plan proved to be the perfect solution, covering all the university’s needs within a single ecosystem.

Google Meet, included in the subscription, allowed the university to completely eliminate third-party paid video conference services, resulting in direct budget savings.

Additionally, Education Plus provided powerful security and management tools, which was one of the university's key requirements:

MDM (Mobile Device Management):

Allows you to centrally manage mobile devices connected to a domain and ensure the security of their data.

DLP (Data Loss Prevention):

Ensures that confidential information, such as student personal data or research findings, does not leave the university’s domain.

Built-in security tools:

The system automatically scans the infrastructure for vulnerabilities and provides reports, as well as provides reliable protection against spam, phishing and other cyberattacks.

The transition to Google Workspace for Education Plus has brought measurable benefits to the University:

  • Full data control: The IT department received storage of the required capacity with flexible tools for managing limits and access rights.

  • Cost Reduction: Eliminating the cost of a separate video conferencing application allowed us to optimise our annual IT budget.

  • Enhanced security: Modern data protection (DLP) and device management (MDM) solutions were implemented, minimising the risk of leaks and external threats.

  • Centralised Management: The entire infrastructure is now managed from a single admin console. This significantly simplifies the work of IT specialists.

  • Seamless user experience: Students and teachers continue to work in a familiar and convenient environment without switching between third-party solutions, increasing productivity.